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Regular email maintenance: IMAP?

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  • Regular email maintenance: IMAP?

    I've been using POP for years, but my boss uses IMAP so he can check his email on his office computer, his phone, and his home computer.

    But his mailbox regularly fills up. I then need to log into the browser interface and delete the trash. That clears up some space, but it seems like a constant battle.

    What are normal maintenance behaviors for those with IMAP email? What tips can I give my boss so that he has a healthy mailbox.

    Thanks for any help with this.
    Doug
    Using Miva Merchant since 2004
    StoreSMART.com

  • If you're using us for IMAP that's the issue as we limit mailbox sizes pretty severely (and we're likely going to start fully exiting the email hosting business in 2020, FYI).

    I would highly recommend either Microsoft Office365 or Google G Suite for IMAP hosting, then you won't constantly be fighting whack-a-mole on storage, plus they both have much better spam and malware filtering than we possess for email.
    Thanks,

    Rick Wilson
    CEO
    Miva, Inc.
    [email protected]
    https://www.miva.com

    Comment


    • Our outside IT guy is always pushing us towards Office365, so that's perfect. Thanks for the info!
      Doug
      Using Miva Merchant since 2004
      StoreSMART.com

      Comment


      • It's a great option; huge mailbox size for $4/mo, excellent filtering, and you get all of Exchange's typical groupware features like shared calendars, public folders, etc. You can also do two factor authentication across all device types, even in Outlook on mobile devices.
        David Hubbard
        CIO
        Miva
        [email protected]
        http://www.miva.com

        Comment


        • Originally posted by Rick Wilson View Post
          If you're using us for IMAP that's the issue as we limit mailbox sizes pretty severely (and we're likely going to start fully exiting the email hosting business in 2020, FYI).
          How much lead time will we be getting to transition to a new email hosting service?

          Comment


          • Originally posted by SNAGuy View Post

            How much lead time will we be getting to transition to a new email hosting service?
            It would be a several month lead, and we'll prepare guidance on the process for major providers. Other than the need to touch your employees' devices for the reconfigure, it is normally not a bad transition, and with Microsoft or Google in particular, the device touch is typically not a huge ordeal because most popular email client software on both desktop and mobile will know about those entities and auto configure the majority of the settings outside of user/pass. There can of course be additional steps for those wanting to take advantage of increased security features, like two factor authentication.
            David Hubbard
            CIO
            Miva
            [email protected]
            http://www.miva.com

            Comment

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